Board meeting reports
NCBTMB Board of Directors' Conference Call
Tuesday, February 20, 2008 - 7:00 pm est
Call to Order
Chair Feeley called the Board to Order at 7:05 pm est and welcomed all participants.
Executive Session
Board moved into Executive Session.
Return to regular session
The Board returned to regular session at 8:55 pm est.
Rick Rosen White Paper and Les Sweeney
Moved & 2nd: To charge Chris, with Laura and Paul, to craft a response to the Rick Rosen White Paper and Les Sweeney article for Board consideration within 10 days. Moved & 2nd: To elevate the publication objective in the strategic plan (Goal A1) to be completed within 90 days.
Adjourn
Chair Feeley adjourned the Board at 9:55 pm est and thanked all participants.
Tuesday, January 29, 2008
Minutes 8:00 pm est
Call to Order
Chair Feeley called the Board to Order at 8:05 pm est
2008 Programmatic Budget
The 2008 Budget was taken up for approval.
Moved and 2nded: That the 2008 Budget be approved with the recommended changes.
Next Call
The next scheduled Board conference call is Tuesday, February 5 at 8:00 pm est.
Adjourn
Chair Feeley adjourned the Board at 9:31 pm est
Tuesday, January 8, 2008
Minutes 8:00 pm est
Call to Order
Chair Feeley called the Board to Order at 8:06 pm 8 est .
Approval of Agenda
The agenda approved
2008 Programmatic Budget
The Board discussed the revised 2008 Programmatic Budget
C.E.O. Evaluation
At 8:09 pm est the Board went into Executive Session.
Adjourn
The Board came out of Executive Session at 10 pm. Chair Feeley adjourned the call at 10 pm est .
4th Quarter Board Meeting
December 7-9, 2007 Minutes
Welcome and Call to Order
Chair Donna Feeley called the board to order at 9:15 AM
Approval of Agenda
The agenda approved with adjustments
Consensus Agenda:
Volunteer Workgroup Reports
The following reports were accepted:
CE/AP Committee
Exam Development Committee
Portfolio Review Panel
Chair Report
Chair Donna Feeley reported on recent activities:
Legal issues (addressed in Executive Session)
The Chair's Georgetown office space and assistant, Hatem Ben Moussa
Customer service concerns and problems receiving "info@ncbtmb.com" emails
ACCAHC
AMTA and the Body of Knowledge project
The IN-CAM research conference in Vancouver
The APHA Annual Conference
The 2008 Budget meeting
The ByLaws Committee meeting
Ethics & Standards Committee calls
Communications
Update from the CEO
CEO Chris Laxton provided a brief update on recent activities
Customer Service
Systems/technology
Staffing/Office space
GR Director Search
Conference Management
Distance Education
Treasurer's Report
In the absence of Karen Stork, Barry Franks, CFO, presented the Treasurer's report.
Staff Reports
Test performance – The Board heard a report on test performance.
Education & Operations – The Board heard a report on Education activities and headquarters operations.
Strategic Plan Review
The Board discussed the new strategic plan.
Executive Session
The Board went into Executive Session at 2:30 PM; executive Session ended at 5:00 pm
Return to Regular Session
The Board returned to regular t 5:00 PM
Recess
Chair Feeley recessed the Board at 5:05 PM.
Reconvene
Chair Feeley reconvened the Board at 9:15 AM.
State Database Initiative
Robbie Bell provided the Board with an update on the State Database Initiative
Mega-Issues
Advanced/Multi-Level/Specialty Certifications
Moved & 2nded: That the NCBTMB establish an Eligibility Committee to be charged with the development of eligibility criteria for all NCBTMB certification designations and examinations, and establish a Portfolio Review Subcommittee of the Eligibility Committee. Moved & 2nded: That the NCBTMB establish a Task Force charged with identifying specialty areas for the development of additional certification programs.
Government Relations
The Board heard an update on the GR Director search.
Volunteer Workgroup Recommendations
The following volunteer workgroup recommendations were discussed:
Supervisor of Elections Report
School Outreach Panel
JTA Task Force: Moved & 2nded: That the NCBTMB accept the new content specifications for the NCETM and NCETMB as presented and post them for public comment.
Ethics & Standards Committee
Bylaws Committee Moved & 2nded: To create an Annual Report by creating a task force of three Board members to work with PON and staff. Moved & 2nded: To require all applicants to have submitted to criminal background checks as part of the credentialing program.
Recertification Subcommittee
Moved & 2nded: That the NCBTMB approve the overriding of the current Recertification Handbook with its 10 options with the launching date of the New Recertification Application, phasing out the old application completely by 2012. Moved & 2nded: That the NCBTMB approve that the Work Experience options go into effect on the same date as the launching of new application. Moved & 2nded: That the NCBTMB approve a policy on accepting University/College coursework in the Allied Health Field (i.e., all University/College coursework in the Allied Health Field and ethics will be accepted at a 1:1 ratio). Moved & 2nded: That the NCBTMB approve the Policy for CE Hours from Non-Approved Providers as stated (i.e., CE hours from Non-Approved Providers will be granted at a 1:2 ratio rather than none). Moved & 2nded: That the NCBTMB approve these three options in the Policy for Ethics:All six (6) CE hours from an NCBTMB Approved Provider, two (2) of these hours in Standard V, Roles and Boundaries Roles and BoundariesSix (6) CE hours from accredited Universities/Colleges; the two (2) hours in Standard V, Roles and Boundaries can be taken from an NCBTMB or from accredited Universities/Colleges. Note: The Standard V, Roles and Boundaries hours can be taken within the Allied Health Profession curriculum. Examples of which are: Physical Therapy, Nursing, Chiropractic Naturopathic etc., for a total of 6 CE hours. Special Ethics Exception:
Ethics courses completed per state mandates will be accepted, including ethics courses in Standard V, Roles and Boundaries. State mandated Ethics CEs will be given at a 1:1 ratio.
Moved & 2nded: That the NCBTMB approve the policy regarding taking Home study courses as stated (i.e., certificants should be allowed to take all 48 hours through a homestudy format and not be mandated to take a limited amount of require
Moved & 2nded: That staff develop a service agreement with Caveon Test Securities to provide Web patrol services, which service agreement shall not exceed $30,000 per year.
Marketing/PR
Paul Lindamood provided a comprehensive update on communications activities in the final quarter of the year. He also presented some proposed activities for 2008.
Recess
Chair Feeley recessed the Board at 4:50 PM
Reconvene
Chair Feeley reconvened the Board at 9:15 AM
Proposed 2008 Budget & Staff Structure
The proposed 2008 Programmatic Budget, including the proposed staffing levels and staff structure for 2008, was presented for Board consideration. This discussion was deferred pending more information.
Executive Session
The Board moved into executive session at 10:50 AM. Legal Counsel Rich Bar joined by speakerphone.
Return to Regular Session
The Board returned to regular session at 11:50 AM.
Adjourn
Chair Feeley adjourned the Board at 11:51 AM
3rd Quarter Board Meeting
October 12-14, 2007 Meeting Minutes
Welcome/Call to Order
Chair Donna Feeley called the board to order at 9:15 AM
Approval of Agenda
The agenda was approved with revisions
Consensus Agenda:
Volunteer Workgroup Reports
Chair Feeley provided the following reports for information:
Ethics and Standards
Exam Development Committee
Approval of Minutes
The approval of minutes was deferred.
Update from the Chair
Chair Feeley provided a brief update for the Board on recent activities.
Media & other conference calls
External Meetings/Presentations/Partnerships:
ACCAHC
APHA
IN-CAM
AARP
NAMT
NAHN
Newsletters/Communications:
Venues/Board Meetings for 2008
The Holistic Alliance
Update from the CEO
CEO Chris Laxton provided a brief update for the Board on recent activities.
Customer Service/Call Center
Systems/technology
Workflow/processes and metrics
Staffing
Staff training
New Volunteer and Staff Positions
The Chair passed the gavel to Chair-elect Neal Delaporta.
The Board discussed the following items:
Volunteer searches (GR, Bylaws, LDC)
GR committee Chair Description, Structure
Chair Elect passed the gavel back to the Chair.
The CEO discussed current active staff searches, including:
Staff Searches/needs (GR, E&D, COO, Exec Asst)
GR Staff Position Description
Staff Reports:
Two staff reports were presented for discussion
Test Performance
Director of Education and Operations
State Practitioner Database Project:
The Chair passed the gavel to Chair-elect Neal Delaporta.
The Board discussed the state disciplinary database project.
The Chair passed the gavel to Chair-elect Neal Delaporta.
The Board discussed the state disciplinary database project.
The Board asked that:
The 2008 budget contain a proposal for an allocation for the database project;
Monthly reports with strategy, deliverables and timetables spelled out;
The steering committee should continue their work and create standard reports for Board consideration.
Marketing/PR/Media Relations
Chair Elect passed the gavel back to the Chair. Paul Lindamood briefed the Board on the following items:
P/O/N Marketing activities (Website, newsletter, survey, advertising)
Media communications (Massage Today article and Massage Magazine)
PR training/talking points
Specialty content experts
Booth/Trade Show Training
Treasurer's Report:
The Board discussed the following items:
How to read a financial report
Current financial status
2008 Budget development Meeting
Additional revenue lines discussion
Executive Session
Without objection, the Board moved into Executive Session at 5:00 PM. The CEO/Secretary was excused.
Reconvene
Reconvened
Executive Session
Without objection, the Board moved into Executive Session at 9:40 AM. The Chair passed the gavel to Chair-Elect at 10:45 am and left the meeting for an emergency.
Return to regular meeting
Without objection, the Board returned to regular session at 12:15 PM and recessed for lunch. The Board reconvened at 1:30 PM.
Volunteer Workgroup Recommendations
The Board took up volunteer workgroup recommendations.
Recertification Subcommittee:
Moved & 2nded: That the Board accept 200 hours of practical application in lieu of 200 hours of hands-on therapy, in whole or in part, inclusive of the six categories presented by the Recertification Subcommittee, for recertification. Portfolio Review Panel: Moved & 2nded: To charge the PRP to develop policies and procedures, for Board consideration, to allow internships/apprenticeships as eligibility for certification.
Bylaws Committee: The Board discussed the intended plan of work in changing the Policy Manual.
School Outreach Advisory Panel: The Board discussed the work of the SOAP.
Distance Education was taken up under Mega-Issues
Mega Issues Discussion
Advanced/ Specialty Certification: This item was deferred until the December Board meeting.
7/3/08 Distance Educatio Moved & 2nded: That the Board approves the recommendations of the DETF regarding the proportion of distance education to in-class supervised instruction.
Moved & 2nded: That the Board accepts the draft Statement on Distance Education Policies prepared by the Distance Education Task Force and dated August 15, 2007.
Recess
Chair-elect Delaporta recessed the Board at 4:35 PM
Reconvene
Chair-elect Delaporta reconvened the Board at 8:10 AM
Volunteer Workgroup Recommendations
Leadership Development Committee: The Board discussed the work of the Leadership Development Committee.
Volunteer training and orientation: The Board took up the question of the all-volunteer training in 2008.
Strategic Plan Report:
Review of draft Strategic Plan
Moved & 2nded: That the Board adopt the proposed strategic plan, including the Core Purpose, the Core Values, the Envisioned Future (B.A.G. and vivid descriptions); and the Long-Range Goals.
Executive Session
The Board moved into executive session at 10:40 AM. The CEO/Secretary was excused.
Return to regular session
The Board returned to regular session at 11:45 AM.
Adjourn
Special Board Meeting
August 23, 2007
Minutes
Welcome and Call to Order
Chair Feeley called the Board to Order at 2:12 pm est
Approval of Agenda
The Agenda was approved as presented.
Travel Reimbursement Policies
The Board considered changes to Appendix P: Volunteer Travel Policy
Section I: Rules & Regulations for NCBTMB Travel
Transportation Expenses:
NCBTMB Travel agency: Volunteers should check with them if they can find a better fare on the Internet
Automobile Travel: Rental cars: Volunteers shall obtain collision insurance through the rental car company, rather than relying on their own personal automobile insurance policy. Other forms of transportation: Taxi charges: Delete "only" to make it less restrictive Lodging, Meals & Incidental Expenses: Change the M&IE allowance from 100 to $125 with receipts for each expense over $25. Miscellaneous Travel Expenses:
- NCBTMB will reimburse gym fees at hotels
- Allow a "health promotion" benefit of up to $50 per trip, receipt required (and we'll arrange for a location that is close to a school or massage venue of this is convenient)
- Teambuilding activities should include all members of the team
Other:
- If travel is delayed and committee members can't cover the hotel costs up front, they have access to the NCBTMB credit card through the Board Chair.
- BOD and Volunteer travel requests, changes, extensions are presented to the Board Chair for approval.
- For emergencies requiring the volunteer to come late to a meeting or leave a meeting early, the volunteer is still eligible for reimbursement.
Moved & 2nded: To adopt the recommended policies as revised.
Executive Session
Without objection, the Board went into Executive Session at 3:30 PM PST. The Board came out of Executive Session at 6:40 PM
Adjourn
Chair Feeley adjourned the meeting at 6:45 PM and thanked all participants.
2nd Quarter Board Meeting, June 22-24, 2007, Washington, DC
Board Actions
Finance:
Accepted the audited financial statements of 2006.
Accepted the 4- and 5-month financials for 2007.
Approved an adjusted budget with a 4.5% surplus.
CE/Recertification:
To streamline processes for dealing with CE/AP applications and to assess whether additional volunteers and staff are needed, including the cost impact.
Testing services:
To contract with Pearson Vue and transition from Thomson Prometric for testing services.
Distance education:
To write and distribute a position statement describing NCBTMB's support for distance education, and its continuing study into the impact among the regulating states of adopting DE within its eligibility criteria.
To continue to study the impact of DE within state acceptance and regulation.
Government relations:
To establish a standing Government Relations Committee.
Web services for certificants:
To consider a partnership proposal to provide web services to certificants, primarily those in solo practice.
Strategic planning:
Drafted goal statements for new strategic plan.
Ethics & Standards:
Approved revisions and updates to the Ethics & Standards Rules & Procedures.
Bylaws:
Revised and re-stated the NCBTMB Bylaws, and directed them to be posted on the NCBTMB website.
Election of officers:
Under the revised Bylaws, Chair Donna Feeley's term will expire December 31, 2008.
Neal Delaporta was elected Chair-elect; the term of Chair-elect will expire December 31, 2008, whereupon the Chair-elect becomes Chair automatically.
Karen Stork was elected Treasurer; the term of Treasurer will expire December 31, 2007.
Board vacancy:
Houston LeBrun was appointed to fill the vacancy on the Board; this term will end December 31, 2007 and will be filled by general election.
Board evaluation:
The Board decided to evaluate its face-to-face meetings immediately following each meeting, using a standard form. The Board further decided to conduct a more comprehensive self-assessment, using a well-accepted instrument, at the end of each year. The Board will identify an area of improvement from these evaluations to work on in each coming year. |
